Alaska Collectors Club By-Laws Approved January, 1959 - Revised April, 1994
Article I: Name
The name of this organization shall be the Alaska Collectors Club.
Article II: Purpose
The purpose of this organization is to promote interest in Alaskan philately and to encourage research and study on all subjects pertaining to Alaskan Postal History.
Article III: Membership
Section 1. Any individual with an interest in Alaskan philately is eligible for membership.
Section 2. Applications for membership shall be made to the Secretary/Treasurer and shall be accompanied by the payment of annual dues.
Section 3. Yearly dues shall be assessed at a rate to be determined by the Board of Directors. The Board of Directors may establish, alter, or end any special membership types as seen fit. The dues structure shall be published in the organization’s newsletter. Dues shall be payable on a calendar year basis. Members may be dropped from membership if renewal dues are not paid within 60 days after they become due.
Section 4. Any member guilty of improper conduct, after a fair hearing, may be suspended or expelled from membership by a two-thirds vote of the Board of Directors.
Article IV: Officers
Section 1. Officers shall be a President, Vice-President, Secretary/Treasurer, and three Directors-at-Large.
Section 2. No member shall hold more than one elective office at a time.
Section 3. A vacancy in the office of President shall be filled by the Vice-President for the remainder of the unexpired term. A vacancy in any other office shall be filed by appointment by the President, with the concurrence of the Board of Directors.
Section 4. The duties of the officers are:
President: The President shall have general charge of the affairs of the club and shall appoint all standing and special committees.
Vice-President: The Vice-President shall perform the duties of the President as circumstances may require and shall succeed the President if necessary.
Secretary/Treasurer: The Secretary/Treasurer shall keep a record of all proceedings of the organization, shall receive and process all applications for membership in the organization, shall maintain an up-to-date membership list, collect membership dues, make payments of expenses, and submit an annual report of activities to the organization.
Director-at-Large: The Directors-at-Large shall serve as voting members of the Board of Directors.
Article V: Board of Directors
Section 1. The President, the Vice-President, the Secretary/Treasurer, the three Directors-at-Large, and the Immediate Past President shall constitute a Board of Directors. The Board of Directors is established to assist in furthering the aims of the organization. The President of the organization shall preside as Chairman of the Board of Directors.
Section 2. Meetings of the Board of Directors shall be held as scheduled by the President. Special meetings of the Board of Directors may be held when requested by ten or more members or three or more members of the Board of Directors.
Section 3. The presence in person, or by other technological means, of a majority of its members shall constitute a quorum at any meeting of the Board of Directors.
Section 4. The Board of Directors shall make all decisions regarding the business and affairs of the organization and set policy as may be required, except on those issues presented to the membership as a whole for vote. They shall keep the membership informed of their actions through publication in the organization’s official publication.
Article VI: Nominations and Elections
Section 1. Officers shall be elected for four year terms. Elections shall be conducted every four years by mail ballot of the membership.(note 1)
Section 2. A nominating committee shall be appointed by the President during the first quarter of each odd-numbered year. At the same time a call for nominations shall be made in the official publication of the organization. The nominating committee shall present a slate of candidates to the President no later than June 1st.
Section 3. The election ballot shall be distributed to the membership in the July/August issue of the official publication. The ballots shall be returned to a designated election official within the club. The results shall be published in the November/December issue of the official publication.
Section 4. The newly elected officers shall assume office on January 1st.
Article VII: Meetings and Voting
Section 1. Because of the widespread physical locations of the members it is not practical to schedule regular meetings of the entire membership. Special meetings may be held in conjunction with major events in the philatelic world.
Section 2. Mail votes may be held on matters of major importance. Ballots shall be mailed to all dues-paid members. A simple majority of those voting shall indicate approval of the matter submitted to the membership and shall represent the decision of the entire membership.
Article VIII: Committees
Section 1. Standing committees may be established by the President as approved by the Board of Directors. Chairpersons shall be appointed by the President with the approval of the Board of Directors.
Section 2. Ad Hoc committees to further the affairs of the organization may be appointed by the President as may be desirable.
Article IX: Publications
Section 1. The organization shall issue a regular official publication called The Alaskan Philatelist. The frequency of publication shall be at least quarterly.
Section 2. The editor of The Alaskan Philatelist shall be appointed by the President with the approval of the board. The editor shall appoint staff as may be necessary. The editor shall be responsible for the preparation and content of the publication.
Article X: Parliamentary Authority
The conduct of this organization shall be governed by the latest edition of Robert’s Rules of Order. In case of any conflict with the by-laws, the by-laws shall take precedence.
Article XI: Amendments
Section 1. The by-laws of the organization may be amended by a two-thirds vote of the Board of Directors. Any amendment adopted by the Board of Directors may be repealed or changed by the membership by a majority vote.
Section 2. The by-laws of the organization may be amended by a majority vote of the membership in a regular or special election.
Section 3. The Board of Directors may refer any proposed amendment to the by-laws to the membership for adoption in a regular or special election.
Article XII. Dissolution
Section 1. If circumstances warrant, the Board of Directors may submit a resolution to dissolve the organization to a vote of the membership. Approval shall be by a two-thirds majority of those voting.
Section 2. In the event the organization is dissolved, all assets will be distributed equally amongst remaining members, or, upon majority agreement, may be donated or distributed in whole or in part to any philatelic study organization the members desire.
1. Adopted in 2009 by the Board of Directors & ratified the same year by the membership.